🔒 Privacy Policy

This Privacy Policy describes how Asset Nexus Software Development and Marketing Firm ("we," "us," or "our") collects, uses, and protects your personal information when you use the Asset Dispatch TMS Driver App (the "App"). This App is designed for professional truck drivers to manage loads, track hours of service, communicate with dispatchers, and access essential fleet management features.

By downloading, accessing, or using the App, you agree to the terms of this Privacy Policy. If you do not agree with this policy, please do not use the App.

1. Data You Collect

We collect the following types of data to provide and improve our services:

• Name and Email: Your full name, email address, and contact information for account creation and communication
• Driver Information: Driver license details, CDL information, and employment details
• Device Information: Device type, operating system, app version, and unique device identifiers
• Location Data: GPS coordinates and location history for load tracking, route optimization, and safety monitoring (collected with your permission)
• Authentication Data: Username, PIN code, and session information for secure app access
• Load and Shipment Data: Load details, pickup/delivery locations, cargo information, and delivery status
• Document Images: Photos of Bills of Lading (BOL), Proof of Delivery (POD), receipts, and other documents captured using camera
• Hours of Service (HOS) Data: Duty status, driving hours, and compliance data from ELD integration
• Financial Data: Earnings, settlements, expense receipts, and loan information (if applicable)
• Communication Data: Messages sent through the app and notification preferences

2. How You Use Data

We use your data for the following purposes:

• Authentication: To verify your identity and secure access to the app using PIN codes and session management
• Load Management: To assign, track, and manage your loads and shipments
• Route Tracking: To provide real-time location tracking for delivery updates and ETA calculations
• Compliance Monitoring: To track Hours of Service (HOS) and ensure FMCSA compliance
• Communication: To enable messaging with dispatchers and send important notifications
• Document Processing: To capture and store documents like BOL, POD, and receipts for business purposes
• Financial Management: To process pay, track earnings, and manage expense reimbursements
• Improving App Features: To analyze usage patterns, fix bugs, and improve app performance and user experience
• Safety Monitoring: To track vehicle status, conduct safety checks, and respond to emergency situations

3. Data Protection

We implement multiple layers of security to protect your data:

• Encryption: All data transmitted between the app and our PHP REST API is encrypted using SSL/TLS protocols
• Secure Authentication: PIN code protection for app access and secure session management
• API Security: Our PHP REST API uses authentication tokens and secure endpoints to protect data in transit
• Local Storage Security: Sensitive data stored on your device using secure storage mechanisms (SharedPreferences with encryption where applicable)
• Access Controls: Role-based access control ensures only authorized personnel can access your data
• Secure Hosting: Data is hosted on secure servers with regular security updates and monitoring
• Session Timeout: Automatic session timeout to prevent unauthorized access on unattended devices

4. Third-Party Services

We integrate with the following third-party services to enhance app functionality:

• Samsara API: For ELD integration, Hours of Service data, vehicle tracking, and safety monitoring
• Geolocator: For GPS location tracking and geofencing features
• PHP REST API: Our custom API endpoint at http://api.assetlogistics.us for data synchronization and backend services
• Camera/Gallery Access: For document scanning and capturing photos of BOL, POD, and receipts
• File Storage: For uploading and storing document images and files
• Notification Services: For sending push notifications about load updates and safety alerts
• Background Services: For periodic data synchronization, location tracking during active duty, and maintaining real-time updates when the app is running in the background

Each third-party service has its own privacy policy. We encourage you to review their policies for detailed information about their data practices.

5. Data Sharing

We may share your data in the following circumstances:

• With Your Employer (Carrier Company): Your data is shared with your employer for load assignment, payroll processing, compliance monitoring, and performance evaluation
• With ELD Providers: Location and HOS data may be shared with Samsara for compliance and tracking purposes
• With Customers: Limited location and ETA information may be shared with customers for delivery tracking (when applicable)
• With Regulatory Authorities: Data may be shared with FMCSA, DOT, or other regulatory agencies when required by law for compliance audits and inspections
• For Legal Purposes: Data may be disclosed to comply with legal obligations, court orders, or government requests
• Business Transfers: Data may be transferred in connection with mergers, acquisitions, or sales of business assets

We do not sell your personal data to third parties for marketing purposes.

6. Data Retention / Deletion

We retain your data for the following periods:

• Personal Information: Retained for the duration of your employment plus applicable legal requirements
• Location and GPS Data: Retained for 6 months to 2 years depending on purpose and legal requirements
• Hours of Service Data: Retained for 6 months as required by FMCSA regulations
• Load and Shipment Data: Retained for 7 years for business and legal purposes
• Financial Records: Retained for 7 years as required by tax and accounting regulations
• Documents: Retained for the duration of employment plus required retention periods
• Communications: Retained for 1-2 years for business purposes

How to Request Deletion:

• Contact us at support@assetlogistics.us to request deletion of your personal data
• We will process your request within 30 days, subject to legal and business requirements
• Certain data may need to be retained for legal compliance, regulatory requirements, or legitimate business purposes
• You can also manage data deletion through your employer's HR or IT department

7. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

This Privacy Policy is effective as of May 7, 2026, and will remain in effect until replaced by a revised version.