🇺🇸 USA Privacy Disclosure

1. Introduction

This USA Privacy Disclosure provides specific information for individuals in the United States regarding how Asset Nexus Software Development and Marketing Firm collects, uses, and protects personal information in compliance with US federal and state privacy laws, including the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).

2. Information We Collect

2.1 Categories of Personal Information

We collect the following categories of personal information from US residents:

• Identifiers: Name, email address, phone number, driver's license number, social security number (last 4 digits), employee ID
• Personal Information: Date of birth, gender, emergency contact information, marital status
• Characteristics of Protected Classifications: Age, race, ethnicity, disability status (where applicable)
• Commercial Information: Transaction history, payment information, earnings, settlements, expense records
• Biometric Information: Facial recognition data, fingerprint data (if used for authentication)
• Internet or Electronic Network Activity: IP address, device identifiers, browser type, app usage data, location data
• Geolocation Data: GPS coordinates, location history, geofence data, precise location
• Audio, Electronic, Visual, or Similar Information: Photos, videos, call recordings (if applicable)
• Professional or Employment Information: Employment history, performance reviews, salary information, work schedules
• Education Information: Educational background, certifications, training records
• Inferences: Inferences drawn from the above information to create profiles or predictions

2.2 Sources of Information

We collect personal information from the following sources:

• Directly from You: Information you provide when creating an account, using our services, or communicating with us
• Automatically: Information collected automatically through our apps and websites (location data, device info, usage data)
• From Your Employer: Employment information, payroll data, work-related information
• From Third Parties: ELD providers (Samsara), load boards, fuel card providers, background check services
• Publicly Available Sources: Publicly available business and professional information

3. How We Use Your Information

We use your personal information for the following business purposes:

• Service Provision: To provide, maintain, and improve our TMS platform and services
• Account Management: To create and manage your account, authenticate your identity, and provide customer support
• Employment Management: To manage employment relationships, process payroll, and administer benefits
• Compliance: To comply with FMCSA, DOT, and other regulatory requirements
• Safety and Security: To ensure driver safety, track vehicle location, and respond to emergencies
• Financial Processing: To process payments, settlements, and expense reimbursements
• Communication: To send notifications, updates, and important information
• Analytics: To analyze usage patterns, improve our services, and develop new features
• Security: To detect fraud, prevent security breaches, and protect our systems
• Legal Compliance: To comply with legal obligations and respond to legal requests

4. Information Sharing

4.1 Third Parties We Share With

We may share your personal information with the following categories of third parties:

• Your Employer: Your employer (carrier company) for employment and operational purposes
• Service Providers: Third-party service providers who assist us in providing services (ELD providers, payment processors, cloud hosting, analytics)
• Business Partners: Load boards, fuel card providers, and other business partners
• Government Authorities: Regulatory agencies (FMCSA, DOT) when required by law
• Legal Representatives: Attorneys and other legal representatives in connection with legal proceedings
• Business Transfers: Potential buyers or successors in connection with mergers, acquisitions, or sales of assets

4.2 Do We Sell Your Information?

No, we do not sell your personal information. We do not sell, rent, or otherwise monetize your personal information for monetary consideration. We may share your information with third parties as described above, but these are not considered "sales" under CCPA/CPRA.

5. California Privacy Rights (CCPA/CPRA)

If you are a resident of California, you have the following rights under the CCPA and CPRA:

5.1 Right to Know

You have the right to request that we disclose to you:

• The categories of personal information we have collected about you
• The categories of sources from which we collected the information
• The business or commercial purpose for collecting or selling your personal information
• The categories of third parties with whom we share your personal information
• The specific pieces of personal information we have collected about you

5.2 Right to Delete

You have the right to request that we delete your personal information, subject to certain exceptions. We will delete your information unless we need to retain it for:

• Completing the transaction for which we collected the information
• Providing goods or services to you
• Detecting security incidents, protecting against malicious activity, or preventing fraud
• Debugging products to ensure security and proper operation
• Exercising free speech, ensuring other consumers' right to free speech, or exercising another right provided by law
• Complying with the California Electronic Communications Privacy Act
• Engaging in public interest research
• Enabling solely internal uses that are reasonably aligned with consumer expectations
• Complying with legal obligations
• Using the information in an otherwise lawful manner that is reasonably compatible with the context in which it was collected

5.3 Right to Correct

You have the right to request that we correct inaccurate personal information that we maintain about you, taking into account the nature of the personal information and the purposes of the processing.

5.4 Right to Opt-Out of Sale or Sharing

We do not sell your personal information. However, if we were to engage in the sale or sharing of your personal information, you would have the right to opt-out. We do not sell your information and do not share it for cross-context behavioral advertising.

5.5 Right to Limit Use and Disclosure

You have the right to limit our use and disclosure of your sensitive personal information to only what is necessary for the services we provide, unless you provide additional consent.

5.6 Right to Non-Discrimination

We will not discriminate against you for exercising any of your privacy rights, including by:

• Denying goods or services to you
• Charging different prices or rates for goods or services
• Providing a different level or quality of goods or services
• Suggesting that you may receive a different price or rate for goods or services

5.7 Right to Authorize Agent

You may designate an authorized agent to make requests on your behalf under the CCPA/CPRA. Your authorized agent must provide written authorization from you to act on your behalf.

6. Other State Privacy Laws

In addition to CCPA/CPRA, we comply with other state privacy laws that may apply to you, including:

• Virginia Consumer Data Protection Act (VCDPA)
• Colorado Privacy Act (CPA)
• Connecticut Data Privacy Act (CTDPA)
• Utah Consumer Privacy Act (UCPA)
• Oregon Consumer Privacy Act (OCPA)
• Texas Data Privacy and Security Act (TDPSA)

If you are a resident of these states, you have similar rights to access, delete, correct, and opt-out of the sale or sharing of your personal information.

7. Exercising Your Rights

7.1 How to Make a Request

To exercise your privacy rights under US law, you may:

• Send a written request to our privacy contact
• Include your full name, email address, and a clear description of your request
• Provide proof of identity to verify your request
• Specify the personal information to which your request relates

7.2 Response Time

We will acknowledge your request within 10 business days and will respond to your request within 45 days, subject to the complexity of your request. If we need additional time, we will inform you and provide an explanation.

7.3 Verification

We may request additional information from you to verify your identity before processing your request. This is to protect your personal information from unauthorized requests.

8. Sensitive Personal Information

Under CPRA and other state laws, "sensitive personal information" includes:

• Social Security, driver's license, state identification card, or passport number
• Account log-in, financial account, debit card, or credit card number in combination with any required security code
• Precise geolocation
• Racial or ethnic origin, religious or philosophical beliefs, union membership
• Contents of mail, email, and text messages
• Genetic data, biometric data, health data
• Sexual orientation, sex life

We limit our use and disclosure of sensitive personal information and will only use it for the purposes described in this disclosure unless you provide additional consent.

9. Do Not Track

Our platform does not currently respond to "Do Not Track" (DNT) signals. However, we respect your privacy choices and provide options to manage your preferences through your account settings and device controls.

10. Children's Privacy

The Asset Dispatch TMS platform is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child without parental consent, we will take immediate steps to delete such information.

11. Data Security

We implement reasonable security measures to protect your personal information:

• Encryption: Data is encrypted in transit using SSL/TLS and at rest using industry-standard encryption
• Access Controls: Role-based access control restricts data access to authorized personnel
• Authentication: Multi-factor authentication and secure login protocols
• Regular Audits: Regular security audits and vulnerability assessments
• Incident Response: Procedures for detecting, reporting, and responding to data breaches

12. Data Breach Notification

In the event of a security breach that compromises your personal information, we will notify affected individuals in accordance with applicable state laws. We will provide notification without unreasonable delay and, in most cases, within 30 days of discovery of the breach.

13. Data Retention

We retain your personal information for the following periods:

• Personal Information: Duration of employment plus applicable legal requirements
• Location Data: 6 months to 2 years depending on purpose
• HOS Data: 6 months as required by FMCSA
• Load Data: 7 years for business and legal purposes
• Financial Records: 7 years as required by tax laws
• Employment Records: Duration of employment plus required retention periods
• Communications: 1-2 years for business purposes

14. Changes to This Disclosure

We may update this USA Privacy Disclosure from time to time to reflect changes in our practices, changes in US privacy laws, or other relevant developments. We will post the updated disclosure on this page with the revision date and will notify users of material changes.

15. Contact Information

For questions, concerns, or requests regarding this USA Privacy Disclosure or your privacy rights under US law, please contact us:

16. California Residents: CCPA Opt-Out

While we do not sell your personal information, if you wish to exercise your right to opt-out of the sale or sharing of your personal information, you may contact us using the information above.

17. Additional Resources

For more information about your privacy rights in the United States, you may contact:

This USA Privacy Disclosure is effective as of May 7, 2026, and will remain in effect until replaced by a revised version.